Meeting Room Policy & Reservations
1. The room may be reserved for non-profit education, civic, and cultural purposes, but not for sectarian religious or partisan political meetings, or for merely business meetings, except where certain organization business is incidental to an educational, civic or cultural meeting. Please note that the use of the meeting room for library purposes will have priority over all other uses.
2. Application for the use of the room should be made, in writing, on a form supplied by the library. The application must be approved by the library director and/or the Board of Trustees.
3. The library will not charge a fee to local groups, agencies, or organizations. Meetings must take place during regular library hours and must end 30 minutes before closing time, so that staff may begin closing procedures.
4. All meetings must be open to the public. The library director or designated representative of the Board of Trustees reserves the right to attend any meeting held on library property. No fees, dues, or donations may be charged or solicited by the organization for any program.
5. The sponsor shall be present in the room during the entire time of the function and shall be fully responsible.
6. Children's and youth groups may use the room provided they are supervised by an appropriate number of adults. The librarian-in-charge at the time of the function shall be sole arbiter of the "appropriate number of adults" to supervise. If the librarian-in-charge determines there are too few adults, the group will be asked to cancel the meeting.
7. Meeting room space must be solely for the purpose pronounced or intended. Neither the name nor the address of the library may be used as the official address or headquarters of any organization. In addition, applicants may not use, advertise or publish the name of the Library as their place of business or otherwise imply Library sponsorship of their business or activities.
8. No refreshments of any kind may be served or provided.
9. Organizations showing slides may use the library's equipment, but the organization must provide a competent operator of the equipment.
10. Smoking and the consumption of alcoholic beverages are prohibited in any and all parts of the library.
11. The Board of Trustees of the Fairfield Free Public Library assumes no liability for injury or damage to the person or property of those attending the meeting, function, or activity, or for injury or damage to the person or property of the permittee, its offers, agents, employees, contractor, guests, or invitees; the views presented may not be the views of the Board of Trustees and the program, meeting, function, or activity is for information purposes only and not to solicit sales; and further, the Board of Trustees reserves the right to amend these regulations and to limit the number and frequency of public meetings, functions, and activities.
THE MAXIMUM NUMBER OF PEOPLE ALLOWED IN THE MEETING ROOM BY REGULATION OF THE FAIRFIELD TOWNSHIP FIRE DEPARTMENT IS 100.
Rev. 3/2001 Revised: Board REV: 7/2022
CLICK HERE FOR THE APPLICATION FORM
Head to one of these museums…on us!
Children’s Museum of Manhattan
Intrepid Sea, Air & Space Museum
Montclair Art Museum
Who may reserve museum passes?
Fairfield residents and pay card holders with valid adult library cards may reserve passes. A valid card is one that has less than $5.00 in fines.
Only one pass may be booked per household for the same day of use.
How many people does a pass cover?
Children’s Museum of Manhattan: Admits 4 guests
Intrepid Sea, Air & Space Museum: Admits 6 guests
Montclair Art Museum: Admits 2 adults and all children in household up to age 18
How long can I keep the museum pass?
Museum passes can be checked out for 3 days.
You will receive a receipt with due your due date at time of check out.
How often may I reserve a museum pass?
You may reserve one pass per museum per library card.
Only one pass per household may be checked out per day.
What happens if I return a pass late or lose it?
If passes are not returned on time, the fine per day is $10.00.
The cost for replacing a lost pass is $100.00